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Orfa AI

From hours of manual processing to minutes

AI Applications

From hours of manual processing to minutes

Challenge


Rottam LLC processes hundreds of faxed orders, physician referrals, and patient intake forms daily. Staff spent 4+ hours per day manually entering patient demographics, insurance details, and ordering physician information into their systems — leading to backlogs, errors, and delayed order fulfillment.

Solution


Orfa Extract was deployed to automatically scan incoming faxes and documents, extracting patient names, dates of birth, insurance IDs, physician NPIs, HCPC codes, and 30+ other fields — with confidence scoring on every field and an AI chatbot for instant data queries across all extractions.

Outcome

  • 85% reduction in manual data entry time
  • Order processing time cut from days to hours
  • Data entry errors reduced by 90%
  • Staff reassigned to higher-value tasks

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